Resources
Cleaning task list builder for Concord offices and facilities
Concord facility managers can use this cleaning task list builder to draft a room-by-room cleaning list before talking to any cleaning company. Pick your building type and how busy it gets, trim what you don’t need, then print the list or send it with your quote request.
Start your building’s cleaning list here
Whether you manage a medical suite, a distribution building or a church hall in Concord, the builder asks two questions: what kind of facility it is, and whether its rooms see light, typical or heavy use. From those answers it fills in the cleaning tasks that building type calls for, grouped by area, each with a typical frequency. Clear the tick box on any task you don’t want, then print the list, save it as a PDF or send a short summary along with your quote request.
One list makes every bid comparable
When each cleaning company writes up its own idea of the job, the prices that come back can’t be weighed against each other. One bid folds in the breakroom appliances, another leaves out the entry glass, a third says nothing about high dusting, and the lowest figure turns out to describe the smallest job. Give every bidder the same written task list and each number prices the same work. Our guide to comparing janitorial bids line by line shows how to read the quotes once they arrive.
A written list keeps earning its place after you hire. Jobs that were never written down are the first to slip: stairwell handrails, the tops of partitions, the mat at the side door. With every task on its own line and a frequency beside it, the crew knows what each visit includes, and Astra’s supervisors have a clear checklist for their quality inspections. A concern becomes a line on the page instead of a vague feeling, and a line on the page gets fixed quickly.
Make the defaults fit your building
Treat the default list as a strong first draft. Choose the facility type closest to yours; a building that mixes uses, such as offices above a warehouse floor, can run the builder once for each part and keep both printouts. Set the traffic level by how the rooms are actually used, not by square footage. A compact dental office with a full waiting room all day works its restrooms and entry harder than a larger office where a small team stays at their desks.
Then remove what’s already covered. If your staff loads the breakroom dishwasher, a building engineer looks after the loading dock or the landlord’s crew handles the shared lobby, untick those lines so nobody prices them twice. Finally, write down what no default can know: a server room the crew must never enter, a community room booked for weekend events, exam rooms cleaned to your practice’s protocol, a showroom floor that has to shine before opening. A few notes in the margin save a long conversation later.
What the walkthrough adds to your list
Your list names each job and its frequency, yet it says nothing about how many crew hours your building needs. Those answers come from walking the floors together:
- Square footage and room layout. A hallway of private offices takes longer to clean than an open floor of the same size.
- Floor types. Carpet, VCT, sealed concrete and tile each call for different equipment and their own care cycle.
- Access. Keys, fobs or door codes, alarm steps and the hours the crew can be inside.
- Security. Locked rooms, restricted areas and any sign-in rules for after-hours work.
- Supplies. Who provides paper, soap and liners, and which dispensers are already on the walls.
Astra’s step-by-step guide to a written cleaning plan takes each of those topics further, with examples of task wording, a separate calendar for periodic projects and a section on how quality gets checked. Build your first draft here, then use the guide to round it out. Before the visit, preparing for a cleaning walkthrough lists what to have on hand.
Three more planning tools
The frequencies come from published facility cleaning standards; choosing light or heavy use shifts a task one step less or more often than the typical setting. To see the same tasks arranged by how often they happen rather than by room, open the janitorial frequency planner. The restroom supply estimator shows how much tissue, towel, soap and liner stock a month of restroom visits uses up, and the janitorial cost calculator puts a monthly price range on your square footage, building type and cleaning nights.
From your list to a written plan and quote
The list you build here is a planning starting point, and the free walkthrough turns it into the real plan. Press the button under the result and the summary travels with the quote request on this same page, so we arrive already knowing which tasks matter to you. We walk each area with you, confirm the tasks and frequencies, measure what needs measuring and send a written plan with a clear quote. Crews clean around your hours, evenings and weekends included, and supervisors inspect the work against that plan once service starts. Prefer to talk first? Call (925) 718-0089.
A few useful answers
Common questions
What facility types can I choose from?
The list covers offices and government offices, medical and dental practices, schools and child care centers, retail stores, warehouses, manufacturing plants, gyms, places of worship, auto dealerships, banks and credit unions, restaurant front-of-house areas, apartment and HOA common areas, and lab general areas. If nothing fits exactly, start from the nearest type and edit the lines.
How do the light and heavy settings change the list?
Most tasks move one step on the frequency ladder: a weekly job drops to every two weeks on the light setting and rises to twice a week on the heavy one. Restroom fixtures, floors and refills stay on every service day at every setting.
Should every bidder get the same printout?
Yes, and that’s the best use of it. Print it or save the PDF and hand the same pages to every company you invite, so each quote prices identical work.
Can I ask for a quote with a half-finished list?
Yes. Send whatever you have, even the untouched default list, and we fill the gaps with you at the free walkthrough.