Resources
Free janitorial tools, templates and checklists
Every calculator, planner, template and printable checklist on Astra in one place, for office, property and facility managers sizing up a cleaning budget, a task list or a month of restroom stock.
What’s on this page
Four online tools, three fill-in templates, three printable checklists and a walkthrough sheet on each industry page listed below. Each one opens from the link beside it and is free to use.
Pick the one that answers today’s question: what cleaning should cost, which tasks belong in the plan, how often they come around or how much restroom stock to keep on hand.
Online calculators and planners
Janitorial price calculator: choose a service, from recurring janitorial to carpet cleaning or a floor strip and wax, add your square footage and the details it asks for, and get a monthly estimate for recurring cleaning or a price range for a one-time job.
Cleaning task list builder: tell it your facility type and whether rooms see light, typical or heavy use, and it drafts a task list sorted by room, with a frequency on each line, that you can trim, print or attach to a quote request.
Janitorial frequency planner: answer the same two questions about building type and traffic, and the planner sorts the work by rhythm, from twice a day down to once a year, so you see what a nightly crew covers and what needs its own visit.
Restroom supply estimator: enter your headcount, visitors, days open and the tissue, towel and soap types on your walls, and see a monthly range of paper, soap refills and liners.
Templates to fill in (PDF, Word and Excel)
Office cleaning schedule template: a grid for marking which areas get daily, weekly, monthly or seasonal attention and who covers each one, so nothing slips between your staff and your cleaners. Download it as a PDF, Word or Excel file.
Restroom cleaning log sheet: a sheet to post by the restroom door with lines for the time, initials and what each check found, so the next shift knows where things stand. Comes as a PDF, Word or Excel file.
SDS binder cover and index: a cover page, product index and tab layout that pull every safety data sheet in the building into one binder anyone can search in a minute. Available as a PDF, Word or Excel file.
Printable checklists for running a cleaning contract
Office cleaning checklist by frequency: office tasks grouped by how often they happen, from the nightly basics to the quarterly jobs, for planning service and checking results. PDF.
Restroom checklist for facility managers: per-visit, weekly and periodic restroom tasks with a restocking list beside them, ready to carry on a walk through your restrooms. PDF.
First month with a new janitorial company: the opening 30 days of new service in stages, from the key handoff to an end-of-month review, with lines to tick off as you go. PDF.
Walkthrough sheets by type of building
Every industry page below carries a one-page PDF of what we clean in that kind of facility, laid out to hold in your hand on a walkthrough.
- Janitorial services for apartment common areas (PDF)
- Janitorial services for business and office parks (PDF)
- Car dealership cleaning, from Concord to Reno (PDF)
- Janitorial services for churches and worship facilities (PDF)
- Janitorial services for coworking spaces and flexible offices (PDF)
- Janitorial services for data centers (PDF)
- Janitorial services for food courts and food halls (PDF)
- Janitorial services for ghost kitchens (PDF)
- Janitorial services for government and public offices (PDF)
- Gym and fitness center cleaning (PDF)
- Janitorial services for labs and cleanrooms (PDF)
- Warehouse janitorial services in Concord for distribution, fulfillment and light industrial buildings (PDF)
- Janitorial services for manufacturing plants (PDF)
- Janitorial plans for dental offices, urgent care and group practices (PDF)
- Janitorial plans for office suites, headquarters and hybrid teams (PDF)
- Janitorial services for property managers and multi-tenant buildings (PDF)
- Janitorial services for rehab and treatment facilities (PDF)
- Janitorial services for retail storefronts and restaurants (PDF)
- School and daycare cleaning, planned around your calendar (PDF)
- Janitorial services for senior living communities (PDF)
- Janitorial services for shared and commissary kitchens (PDF)
- Janitorial services for veterinary clinics and animal hospitals (PDF)
Putting a few of them to work
Each tool answers its own question, so start with whichever one matches yours. Planning a budget? The price calculator gives a monthly range from your square footage, building type and visits per week. Writing up the job? The task list builder and the frequency planner each draft from your facility type and traffic level, one by room and one by rhythm.
Once service is running, post the schedule template where staff can see it, hang a log sheet in each restroom and size your paper and soap with the supply estimator.
Get help
Want the plan built around your own building? Request a free walkthrough and we’ll turn what we see into a written plan and quote, with cleaning scheduled around your hours.
A few useful answers
Common questions
Are these tools and templates free to use?
Yes. The calculators, planners, templates and checklists are all free to use, as often as you like, for one building or several.
Can I edit the Word and Excel versions?
Yes. The office cleaning schedule template, the restroom log sheet and the SDS binder cover and index each download as Word and Excel files you can change to fit your rooms, plus a PDF ready to print.
Is the price calculator’s figure my final price?
The calculator gives a monthly estimate for planning a budget. Your actual price follows a free walkthrough, once we have seen your rooms, floors and traffic in person and written it up for you.
What are the walkthrough sheets on the industry pages for?
Each one lists what our crews clean in that type of facility, grouped by area. Carry it on a walkthrough, mark the areas that matter to you and keep it with your plan.